Are you looking for an answer on what is an acceptance letter and how to write a professional one? Here is your go-to guide to doing that. 

Sometimes you’ll need to write an acceptance letter to receive offers from companies to join a post that you had applied for.

Also, a call for the interview for a job you had applied for, a call for admission to your favorite college.

In these times, you need to write to them that you are accepting their offer since you are the acceptor and hence the letter.

When the need arises, writing an acceptance could be herculean if you don’t know how to write one.

If you’ve got a job offer, understanding how to write your acceptance letter can help you be confident when accepting the offer.

However, we have taken it upon ourselves to answer your question. 

Also, we will talk about the types, why you need to write one, and how to write professionally accepted letters without hassles. 

What is an Acceptance Letter?

An acceptance letter is the “formal indication of a successful application.” 

It is also a written agreement to the terms of employment offered by your new employer. 

For example, when you are offered admission into a college.

You have to write a college acceptance letter that the principal or the admission commission writes to a student after reviewing their academics. 

Moreover, you can write for the acceptance of the position in a job offer by the successful candidate. 

Additionally, an acceptance letter is one of the last steps in the job search process.

It is essential as it confirms your acceptance of a job role with an employer, including crucial terms of employment. 

However, writing a professional acceptance letter is essential in beginning your career with a new company.

Related: What is the Acceptance Rate at Harvard for 2023?

Types of Acceptance letter?

There can be a lot of acceptance letters. 

You can write an acceptance letter for any formal position, whether professionally or academically.

Below are some of the types of letters of acceptance. 

  • Job acceptance letter
  • Resignation acceptance letter
  • Internship acceptance letter from a company to a university
  • College acceptance letter
  • Interview acceptance letter
  • Invitation acceptance letter
  • Honour acceptance letter
  • Requested business meeting
  • Business proposal, etc.

What must be in an Acceptance Letter

When writing your acceptance letter, it is advisable to keep it concise.

However, while the letter is best-kept brief, it must include the following important details:

  • Expression of gratitude for the job offer
  • Clear written acceptance of the job offer
  • Confirmation of the terms of employment, such as salary, job title, and any benefits
  • Clarification of your start date
  • Signature

What to do before writing an acceptance letter

When you receive an offer from an organization or school, you have to take your time to consider the condition of the offer. 

Moreover, you can ask for some time to consider the offer.

Which can be between the period typically 24 to 48 hours. 

More so, take your time to review the offer carefully to understand the terms of the offer and be sure you’re happy with the proposed employment terms. 

However, ensure you understand the terms of employment and that you are satisfied with them.

Here are some of the things you should consider when reviewing an offer: 

  • The Salary, Bonus, Or Commission Schemes Offered
  • Benefits Of The Offer. 
  • The Job Title For The Role
  • Working Hours And Flexible Working Arrangements
  • Location Of Work, 

Moreso, ensure to ask any final questions if there’s anything you don’t understand about the job offer. 

What are the Pros and Cons of an acceptance letter? 

There are things you must know before writing your letter of acceptance. 


  • Research on how to write. 
  • Write the first draft.
  • Be professional and polite in your format and tone.
  • Identify the recipient of the letter correctly.
  • Accept in clear words. 
  • Sound positive.
  • Don’t forget to proofread and edit if needed.


  • There’s no room for you to “try” to take the position or to accept at the moment and say you might change it later.

Format for writing an acceptance letter.

Your letter of acceptance must contain: 

  • Your name, address, and date. 
  • The name of the company and the address of the company.
  • The body: Stating clearly and directly why you are writing. 

You can also start by saying you are pleased to accept so and so position/invitation/offer etc.

  • Complimentary close: you can end with a note of goodwill and another expression of happiness and/or gratitude.
  • Your signature and typed name.

Tips for writing an acceptance letter

The writing process is the same whether you intend to send the letter via email or as a hard copy in the post. 

However, you can follow these simple tips to ensure you include the important details;

  • Address the letter to the recruiter i.e. to the person from the company who sent and signed the job offer to who you need to respond.
  • Express your gratitude for the offer in a polite way. 
  • Ensure to state and accept the terms of employment you agree to.
  • Review the structure and format the letter appropriately.
  • Format it in the style of a business letter with your return address, contact details, and the business address at the top of the letter.
  • However, if you’re sending the letter via email, write a concise subject line that clearly states the purpose of the email. 
  • Read your letter carefully and re-write any wordy, unclear sentences.
  • You can run a spellcheck and grammar check on your letter through an online provider or word processor. 
  • More so, you could ask a friend to proofread your letter to ensure you’ve checked it thoroughly.
  • Follow up on your letter: Whether you send your letter by post or email, it’s good practice to follow up with the recruiter to ensure it is well received.

Template for writing a Job acceptance letter

Here’s a template you can follow to create your letter:

  • Recruiter’s name
  • Employer’s name
  • Employer’s address
  • Your name
  • Your address
  • Your contact number
  • Your email address
  • Date [date of writing the letter. Preferably the date of submission]
  • Salutation : Dear [recruiter’s name],
  • Body of the letter: starting with gratitude
  • Complimentary close: Gratitude and your expectation working with them. 

Kind regards,

Your signature

Your name

Example of Writing an Acceptance Letter

Fundyourfees Blogs

Cloud Co.

108 Broad Street

Illinois, SE7 8NE

Annie James

80 Elm Way

Illinois, E1 3AA

Monday 8th August 2022

Dear Fundyourfees Blogs,

Thank you for taking the time to consider me for the Content writer role at your company. 

I’m highly grateful for the opportunity and appreciate your time and attention during the hiring process. 

I’m delighted to accept the employment offer for the content writer position starting on Monday 28th August 2022.

As discussed earlier, my starting salary will be £25,000 with 21 days of annual leave, with wellness benefits commencing upon completing a probation period of 90 days.

I look forward to starting with your company soon and will await further details about my first day and induction.

If there’s anything further you need from me; please don’t hesitate to ask.

Thank you again for this opportunity, and I look forward to working with you.

Kind regards,

Annie James

A. James


An acceptance letter is one of the last steps in the job search process.

However, it is essential to confirm your acceptance of a job role with an employer, including crucial terms of employment. 

Meanwhile, if you are writing a job acceptance letter, mention the post you’ll be working for, in which department, and at what salary. 

More so, if you are writing an interview acceptance letter.

Let them know when you’ll be arriving to attend it and the necessary details of the interview that you can reaffirm.

It varies according to the type.

Moreover, don’t forget to state your gratitude for being considered for the opportunity.

We hope you have gotten the right answer and everything you need to know about it.

Best of luck to you!

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